Material SpecSafe

Digital Business mandates

  • Minimized cycle-times
  • Improved efficiency
  • Enhanced risk-management
  • Improved quality
  • Eliminate re-entry
  • Eliminate manual recertification
  • Eliminate redundant documents

From Ad-hoc Communication to Partnering

Ad-hoc Communication Collaborate
(Data and Documents)
Paper based, redundant and error-prone process Work with Suppliers to collect data and documents in the cloud

Automate Documents Specification and Supplier Updates

Detect risks based on supplier responses, manage nonconformance/auditing

Integrate tools to Improve Supplier Productivity and make it a win/win situation

Material SpecSafe supports seamless flow of information to all partners

Features and Benefits of Material SpecSafe

1. Context Based Content Improves Accuracy and Compliance
Effective collaboration requires a cloud based application designed to aid entry of only relevant information and documents

Intelligent templates sorted by Category, Region and Customer

Automated notification and cloud based entry, with validation and lists; improved collaboration

Approved content and documents with expiration dates eliminate entry and minimize error

2. Immediate Value to the Enterprise
Accurate, timely and compliant information improves confidence and innovation

R&D, Quality, Compliance, Sourcing & Operations – all work off the same data and version of documents

All published information is created from accurate, complete and updated data

Version  and Document Storage Management eliminates the risk of redundant and obsolete documents

3. Automated Recertification and Data Reviews
Automated Recertification Management improves productivity and minimizes risks of missing documents or FMA/BRC data obsolescence

Rules based expiration date and review processes manage recertification

Automated notification and cloud based updates of data and documents upsurge supplier productivity

Approved content and documents with expiration dates eliminate entry and minimizes error

4. Supplier Screening, Audits and Non-conformance
Material Spec Safe facilitates audits for compliance and incrementally improves risk mitigation and non-conformance management.

Preliminary or follow-up supplier screening can minimize risks

According to risk analysis, Cloud based internal or 3rd party audits can be used to mitigate risks

Automated nonconformance management reduces compliance and quality risks

5. Partnering to Improve Supplier Productivity
Suppliers can avoid re-entering product information into multiple portals with cloud based applications, networks and integration to supplier PLM.

Supplier enters data once and maps into multiple supplier formats

Supplier receives requests, imports data and amends information on an exception basis selfservice

Self service security by partners reduces manufacturer’s PLM security maintenance

 Versioning & Recertification

  • Eliminates the need for multiple shared directories and serves as a single Source of the Truth
  • Significantly reduces the risk of improper storage and erroneous usage of documents due to manual storing by multiple people
  • Supports adhoc Supplier document and specification updates as well as changes in supplier and material status
Paper Based Scenario
Material SpecSafe Scenario


Innovation Compliance/
Risk Mitigation Reduce Cycle Times Improves Productivity Lower Costs Improves Margins
Material Requests
Information Reviews
Non conformance Management
Networked Based Processes
Risk Mitigation