Digital Business mandates
- Increased agility
- Enhanced transparency
- Active risk-management
- Improved efficiency
- Eliminate re-entry
From Ad-hoc Communication to Partnering
| Ad-hoc Communication |
|
Collaborate (Data and Documents) |
|
Automate (Recertify) |
|
Mitigate (Risk) |
|
Integrate (Partner) |
|---|---|---|---|---|---|---|---|---|
| Paper based, redundant and error-prone process | Work with Suppliers to collect data and documents in the cloud |
Automate Specification Updates, Batch Tickets + COA |
Detect Risks based on responses, manage Nonconformance/auditing |
Integrate tools to Improve Partner Productivity and make it a win/win situation |
Operational SpecSafe supports seamless flow of information to all partners
Features and Benefits of Operational SpecSafe
1. Context Based Content Improves Accuracy and Compliance
Effective collaboration requires a cloud based application designed to aid entry of only relevant information and documents
Intelligent templates sorted by Category, Region and Customer
Automated notification and cloud based entry, with validation and lists; improved collaboration
Approved content and documents with expiration dates eliminate entry and minimize error
2. Immediate Value to the Enterprise
Accurate, timely and compliant information improves confidence and innovation
R&D, Quality, Compliance, Sourcing & Operations – all work off the same data and version of documents
All published information is created from accurate, complete and updated data
Version and Document Storage Management eliminates the risk of redundant and obsolete documents
3. Automated Recertification and Data Reviews
Automated Recertification Management improves productivity and minimizes risks of missing documents or FMA/BRC data obsolescence
Rules based expiration date and review processes manage recertification
Automated notification and cloud based updates of data and documents upsurge supplier productivity
Approved content and documents with expiration dates eliminate entry and minimizes error
4. Production Partner Screening, Audits, and Non-conformance
Operational SpecSafe facilitates audits for compliance and incrementally improves risk mitigation and nonconformance management.
Preliminary or follow-up partner screening minimizes risks
Based on risk analysis, Cloud based, Internal or 3rd party audits can be used to mitigate issues
Automated nonconformance management reduces compliance and quality risks
5. Partnering to Improve Supplier Productivity
Production Partners can avoid re-entering product information into multiple portals with cloud based applications, networks and integration to manufacturer’s PLM.
Partner enters data once and maps into multiple supplier formats
Partner receives requests, imports data and amends information on an exception basis
Partner self-service averts security issues, with no need of manufacturers’ PLM.
Versioning & Recertification
- Eliminates the need for multiple shared directories and serves as a single Source of the Truth
- Significantly reduces the risk of improper storage and erroneous usage of documents.
Paper Based Scenario
Operational SpecSafe Scenario
Benefits
| Innovation | Compliance/ Quality | Risk Mitigation | Reduce Cycle Times | Improves Productivity | Lower Costs | Improves Margins | |
| Production Spec | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Batch Ticket/COA | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Information Reviews | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Audits | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Non conformance Management | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Networked Based Processes | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Risk Mitigation | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |
| Quality/Compliance | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ | ☑ |