Operational SpecSafe

Digital Business mandates

  • Increased agility
  • Enhanced transparency
  • Active risk-management
  • Improved efficiency
  • Eliminate re-entry

From Ad-hoc Communication to Partnering

Ad-hoc Communication Collaborate
(Data and Documents)
Paper based, redundant and error-prone process Work with Suppliers to collect data and documents in the cloud

Automate Specification Updates, Batch Tickets + COA

Detect Risks based on responses, manage Nonconformance/auditing

Integrate tools to Improve Partner Productivity and make it a win/win situation

Operational SpecSafe supports seamless flow of information to all partners

Features and Benefits of Operational SpecSafe

1. Context Based Content Improves Accuracy and Compliance
Effective collaboration requires a cloud based application designed to aid entry of only relevant information and documents

Intelligent templates sorted by Category, Region and Customer

Automated notification and cloud based entry, with validation and lists; improved collaboration

Approved content and documents with expiration dates eliminate entry and minimize error

2. Immediate Value to the Enterprise
Accurate, timely and compliant information improves confidence and innovation

R&D, Quality, Compliance, Sourcing & Operations – all work off the same data and version of documents

All published information is created from accurate, complete and updated data

Version  and Document Storage Management eliminates the risk of redundant and obsolete documents

3. Automated Recertification and Data Reviews
Automated Recertification Management improves productivity and minimizes risks of missing documents or FMA/BRC data obsolescence

Rules based expiration date and review processes manage recertification

Automated notification and cloud based updates of data and documents upsurge supplier productivity

Approved content and documents with expiration dates eliminate entry and minimizes error

4. Production Partner Screening, Audits, and Non-conformance
Operational SpecSafe facilitates audits for compliance and incrementally improves risk mitigation and nonconformance management.

Preliminary or follow-up partner screening minimizes risks

Based on risk analysis, Cloud based, Internal or 3rd party audits can be used to mitigate issues

Automated nonconformance management reduces compliance and quality risks

5. Partnering to Improve Supplier Productivity
Production Partners can avoid re-entering product information into multiple portals with cloud based applications, networks and integration to manufacturer’s PLM.

Partner enters data once and maps into multiple supplier formats

Partner receives requests, imports data and amends information on an exception basis

Partner self-service averts security issues, with no need of manufacturers’ PLM.

 Versioning & Recertification

  • Eliminates the need for multiple shared directories and serves as a single Source of the Truth
  • Significantly reduces the risk of improper storage and erroneous usage of documents.
Paper Based Scenario
Operational SpecSafe Scenario


Innovation Compliance/
Risk Mitigation Reduce Cycle Times Improves Productivity Lower Costs Improves Margins
Production Spec
Batch Ticket/COA
Information Reviews
Non conformance Management
Networked Based Processes
Risk Mitigation